Privacy Policy

1 Introduction

Welcome to MyMBill ("we," "our," or "us"). MyMBill is India's leading billing and invoicing software solution designed for businesses of all sizes including pharmacies, restaurants, retail stores, salons, grocery shops, and more.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our billing software application, website (www.mymbill.com), mobile applications, and related services (collectively, the "Services").

By using our Services, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not access or use our Services.

2 Information We Collect

2.1 Personal Information

When you register for MyMBill or subscribe to our services, we may collect:

• Account Information: Name, email address, phone number, business name, and address
• Business Details: GST number, PAN, business type, trade license number
• Billing Information: Payment card details (processed securely through payment gateways), billing address, UPI ID
• Identity Verification: Government-issued ID copies for GST compliance verification

2.2 Business Data

When you use our billing software, the following data is generated and stored:

• Transaction Records: Invoices, bills, quotations, purchase orders, delivery challans
• Inventory Data: Product catalog, stock levels, pricing information, batch numbers, expiry dates
• Customer Data: Your customers' names, contact information, purchase history, credit balances
• Financial Records: Sales reports, GST returns data, profit/loss statements, cash flow records
• Employee Information: Staff details, attendance, commissions (if using HR module)

2.3 Technical Information

We automatically collect certain technical information:

• Device information (model, operating system, unique device identifiers)
• IP address and general location (city/region level)
• App version and usage statistics
• Error logs and crash reports
• Browser type and version (for web application)

2.4 Communication Data

We collect information when you communicate with us:

• Support tickets and chat conversations
• Email correspondence
• Phone call recordings (with consent, for quality assurance)
• Feedback and survey responses

3 How We Use Your Information

We use the collected information for the following purposes:

4 Data Storage & Security

4.1 Local Storage (Default Mode)

By default, MyMBill operates in 100% offline mode. All your business data is stored locally on your device:

• Data is encrypted using AES-256 encryption
• Protected by your device's security features (PIN, fingerprint, face recognition)
• Automatic local backups to prevent data loss
• No internet connection required for daily operations

4.2 Cloud Storage (Optional)

When you enable cloud backup, your data is stored on secure servers:

• Hosted on AWS (Amazon Web Services) servers located in India (Mumbai region)
• End-to-end encryption during transmission (TLS 1.3)
• Data encrypted at rest using AES-256
• Regular security audits and vulnerability assessments
• Tier-4 enterprise secure data centers
• Daily automated backups with 30-day retention

4.3 Security Measures

We implement comprehensive security measures:

• Multi-factor authentication (MFA) for account access
• Role-based access control for team members
• Secure API communications with OAuth 2.0
• Regular security updates and patches
• Intrusion detection and prevention systems
• 24/7 security monitoring

5 Subscription & Payment Data

5.1 Subscription Plans

MyMBill offers the following subscription plans:

5.2 Payment Processing

We use secure third-party payment processors:

• Razorpay: For UPI, credit/debit cards, net banking, and wallet payments
• PayU: Alternative payment gateway for redundancy
• Bank Transfer: Direct NEFT/RTGS for enterprise customers

We do not store your complete card details. Payment processors handle this data in compliance with PCI-DSS standards. We only retain:

• Transaction reference numbers
• Last 4 digits of card (for identification)
• Payment status and timestamps
• Invoice and receipt records

5.3 Auto-Renewal

For subscription plans with auto-renewal enabled:

• We store a secure payment token (not actual card details)
• You will receive email reminders 7 days and 1 day before renewal
• You can disable auto-renewal anytime from your dashboard
• Failed payment attempts are retried up to 3 times over 7 days

6 Cookies & Tracking Technologies

6.1 Types of Cookies We Use

6.2 Managing Cookies

You can control cookies through:

• Browser settings to block or delete cookies
• Our cookie consent banner preferences
• Opt-out links for specific analytics services

Note: Disabling essential cookies may affect the functionality of our services.

7 Third-Party Services

We integrate with the following third-party services:

Each third-party service has its own privacy policy. We encourage you to review their policies:

• AWS Privacy Policy: aws.amazon.com/privacy
• Razorpay Privacy Policy: razorpay.com/privacy
• Google Privacy Policy: policies.google.com/privacy

8 Data Sharing & Disclosure

8.1 We Do NOT Sell Your Data

MyMBill does not sell, rent, or trade your personal or business information to third parties for marketing purposes.

8.2 When We May Share Data

We may share your information only in the following circumstances:

• With Your Consent: When you explicitly authorize us to share information
• Service Providers: With trusted vendors who assist in operating our services (under strict confidentiality agreements)
• Legal Requirements: When required by law, court order, or government authority
• Business Transfers: In case of merger, acquisition, or sale of assets (with prior notice)
• Protection of Rights: To protect our rights, privacy, safety, or property
• Tax Authorities: GST and income tax related data as required by law

8.3 Government & Regulatory Requests

We may be required to share data with government authorities including:

• GST Department for tax compliance verification
• Income Tax Department for financial investigations
• Law enforcement agencies with valid legal orders
• RBI for payment-related compliance

We will notify you of such requests unless legally prohibited from doing so.

9 Your Rights

Under applicable data protection laws, you have the following rights:

• Right to Access: Request a copy of your personal data we hold
• Right to Rectification: Correct inaccurate or incomplete data
• Right to Deletion: Request deletion of your data (subject to legal retention requirements)
• Right to Data Portability: Export your data in a machine-readable format
• Right to Restrict Processing: Limit how we use your data
• Right to Object: Object to processing for marketing purposes
• Right to Withdraw Consent: Withdraw previously given consent at any time

How to Exercise Your Rights

To exercise any of these rights:

• Email us at: privacy@mymbill.com
• Use the "Data Privacy" section in your account dashboard
• Call our support: +91 89272 76802

We will respond to your request within 30 days. We may ask for identity verification before processing your request.

10 Data Retention

We retain your data for the following periods:

After the retention period, data is securely deleted or anonymized.

11 Children's Privacy

MyMBill is a business software not intended for use by individuals under 18 years of age. We do not knowingly collect personal information from children under 18.

If we become aware that we have collected personal information from a child under 18, we will take steps to delete such information promptly.

If you believe that a child under 18 has provided us with personal information, please contact us at privacy@mymbill.com.

12 Changes to This Policy

We may update this Privacy Policy from time to time. When we make changes:

• We will update the "Last Updated" date at the top of this policy
• For significant changes, we will notify you via email or in-app notification
• We will provide at least 30 days notice before major changes take effect
• Continued use of our services after changes constitutes acceptance

We recommend reviewing this policy periodically for any changes.

13 Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: